Programming Guide

Before the Meeting

Identify an appropriately focused topic
Provide the Program Chair with a title, the organizer’s name so that the symposium can be listed in PACS and a brief description of the symposium to assist potential speakers in submitting abstracts
Verify with the Program Chair that the symposium organizer has been assigned to the symposium in PACS
Identify appropriate speakers and session presiders as early as possible
Contact potential speakers and session presiders to gain their agreement to participate in the symposium and to agree on content of talks
Assure that the speakers enter their abstracts into PACS before the deadline
After abstracts are entered; read and edit them as necessary. If contributed abstracts were accepted, review them and either accept or reject them
Set up the symposium in PACS. If you need help, contact the Program Chair
Work with the Program Chair to agree on a date and time to schedule the symposium
Follow up with the speakers and presiders to assure that they will be at the symposium
Obtain appropriate information on speakers for introductions and provide them with the “rules” for timing presentations in the symposium
Identify an appropriately focused topic.
Identify appropriate speakers and session presiders as early as possible.
Contact potential speakers and session presiders to gain their agreement to participate in the symposium and to agree on content of talks.
Work with the Program Chair to agree on a date and time to schedule the symposium.
Follow up with the speakers and presiders to assure that they will be at the symposium.
Obtain appropriate information on speakers for introductions and provide them with the “rules” for timing presentations in the symposium.

Choose your symposium structure:

Series of speakers with specified time limits
Series of talks followed by panel discussion
Panel discussion only

As organizer, you can set:

The order of events
The length of talks
Introductory remarks, breaks and summary remarks
Expected maximum attendance

Set up MAPS

Provide the Program Chair with a title, the organizer’s name so that the symposium can be listed in MAPS, and a brief description of the symposium to assist potential speakers in submitting abstracts.
Verify with the Program Chair that the symposium organizer has been assigned to the symposium in MAPS.
Set up the symposium in MAPS. If you need help, contact the Program Chair.
Assure that the speakers enter their abstracts into MAPS before the deadline.
After abstracts are entered, read and edit them as necessary. If contributed abstracts were accepted, review them and either accept or reject them.

At the Meeting

Contact the speakers to assure that they have arrived.
Check the assigned room to determine if changes in set-up might be necessary. If changes are needed, work with the Program Chair to get them done.
Locate the technical support person assigned to your room to be sure you know how to find her or him if a problem arises.
See that the attendance forms are completed and submitted for each session of the symposium.